Practicalities (FAQ)

Here is all you need to know about the conference. If you have any question, you will certainly find the answer below.
If not, please contact us. We will come back to you as soon as possible.

When?

When does the conference start?

Overall, the conference runs from Wednesday 5 to Friday 7 October 2022. 

  • If you are participating in the EUROPARC Federation General Assembly (GA), it is scheduled in the morning of Wednesday 5 October 2022.
  • If you only want to attend the Conference only, it will start on Wednesday 5 October 2022 after lunch.

Arrival of participants to both the General Assembly and Conference is recommended on Tuesday 4 in the afternoon. Registrations and check in will be open .

Read Programme here

When does the conference end?

The conference will end with a nice cultural dinner on Friday 7 October 2022, when you have no dancing left in you 😉

Travelling back should be planned on Saturday 8 October 2022.

Where?

Where does the conference take place?

In Argelès-sur-Mer, France, which is located at the foot of the Albères mountains where the Pyrenees plunge into the sea. It perfectly combines the art of living, green tourism and the pleasures of the seaside.

What is the address of the conference venue?

The conference venue is the Azureva Holiday resort:
Chemin. de Valmy, 66702 Argelès-sur-Mer, France

(Map)

GPS Coordinates

N 42° 32′ 19″ – E 3° 02′ 13″

How to get there?

For those coming by public transport, which we encourage, a shuttle will be arranged from the Argelès-sur-Mer station to the conference venue, on arrivals and departures days e.g Tuesday and Saturday.

  • By train: There is a train station in Argelès-sur-Mer. It is located 1.5km away from the conference venue. 
  • By plane: Perpignan-Rivesaltes International Airport is located 25km from Argelès-sur-mer. Girona Airport is 90km away.  Although further away, Barcelona (Spain) and Montpellier (France) can also be considered.
  • By car: If travelling from the North => A9 Motorway: exit ‘Perpignan Sud’, then expressway to Argelès-sur-mer (20km). If travelling from the South => A9 Motorway: exit ‘Le Boulou’. Argelès is 18km by taking the expressway.

Registration & Prices

How can I register?

Registration must be done online. If this is an issue or if you encounter problems, please contact our office. We will be able to help.

All the details about registration are available on the dedicated page here

Why is there a participation fee?

Although we are trying to keep the costs as low as possible, there is a participation fee that helps us cover the costs of the venue rental, the catering, event management, social events, transportation,…  This year, we are thankful for the financial support that the conference has received from various partners. Discover who.

How much is the participation fee?

This year’s participation fee includes unlimited access to the conference, field trips, social events, meals AND acommodationIt excludes travels and bar expenses.
Note that the fee depends on your membership status and when you sign up. There are also special conditions for guests, speakers and youth.

For details please refer to the dedicated registration page here

How can I process the payment?

To process your payment you can either do a bank transfer or use paypal. If you were unable to make the payment via any of these 2 methods please contact us and we will assist you. In either case, you will receive an invoice. Your registration will be validated once it has been paid. For more details, please refer to the registration page

Wire transfer: 

  • IBAN
  • BIC
Can I pay by credit card, or by any other method than PayPal and Bank transfer?

Unfortunately no.

My payment hasn't gone through, what do I do?

If you were unable to make the payment, please contact us by email to conference.europarc@europarc.org and we will assist you.

I need an invoice, how do I get one?

The invoice is generated automatically.
If you haven’t received the initial email with the invoice you can always download it from your Account information in the Delegate’s Area.

Cancellation policy

Cancellation is possible up to the last minute under certain conditions. Please check the details on the registration page

Can I register to the Conference for one day?

Unfortunately, no. Registration can only be done for the whole duration of the Conference.
You can obviously decide to only attend a part of it but the price will be the same.

How do I register other people from my organisation?

We strive to continuously improve our online registration process. For now, it doesn’t offer group registrations.
If you need to register multiple people from your organisation, we’re sorry but you will need to complete one registration per person.

I am a EUROPARC Member and in order to register I need the Member ID. How do I get it?

It is simple. You should have received the Member ID of your organisation.
If not, we are here to assist you. Please send an email conference.europarc@europarc.org Please make sure you state the name of the organisation you belong to and the position you occupy.

Is there a deadline for the registration?

Yes. The last day and time when we will accept registrations is Sunday September 4 at 00:00h CET (midnight).

Lodging

Where can I find accommodation?

It’s easy! This year the accommodation is available at the conference venue. We propose single-rooms in B&B in two adjacent holiday resorts. It will offer an even greater opportunity to meet your fellows. Participants will be allocated to on of the two by the conference team. The information will be sent out to participants after registrations close.

Are you curious? Check it out

  1. Azureva Village de Vacances
  2. Fondation Maison de la Gendramerie
What is the rate?

We have negotiated a very advantageous rate. Please check it out on the registration page

What if my stay is shorter?

Unfortunately, we only offer a flat rate as the room will be booked for you only. No one else will be able to use it.

Can I get accommodation on my own, or in another hotel?

This year’s conference offers “All inclusive” packages including participation fee and accommodation. If you really prefer to organise your own lodging, please contact us.

Miscellaneous

What will the weather be like?

The climate of Argelès-sur-Mer in October should be perfect. Yet, the weather forecast is uncertain. The weather in October is rather dry and mild with temperatures reaching 20°C during the day. Rain is possible but unlikely. The sun rises and sets at about 07.00am and 6.00pm respectively.

Is there a specific dress code?

It depends. 

  • During the conference, most people will wear smart casual outfits suited to a professional meeting. Nothing very formal though.
  • For the field trips make sure you bring clothing adapted to spend the day outdoors, in the field. 
  • Various social events are planned. I know that my colleague will take the opportunity to wear her fancy dress. 

Last but not least, a late season swim might be on the cards. Bringing a swimsuit might be a good idea.

Is there a WIFI connection onsite?

A public wifi will be available in the venue. Please be aware that the bandwidth might be rather low.

Will there be dancing?

Of course, on Friday evening.

Conference website

What can I use the conference website for?

In this year’s edition, the delegate area of the conference website gives you the possibility to :

  • Check your workshop and field-trip selection;
  • Download an invoice;

For any other matter, please don’t hesitate to contact us by email to conference.europarc@europarc.org

How do I login to the conference website

You can login by clicking on the Delegate’s Area menu on the Conference website header, or copy and paste the following link in your browser: https://europarcconference.com/delegates-area/

I have forgotten my password, what do I do?

You can click on “Lost Password” at the login page and you will receive an email with a link to reset your password.

If this option does not work, contact us by email to conference.europarc@europarc.org and we will assist you.

How do I change my password?

Once you are logged in to your account, go to Password menu located at the Delegate’s Area (only when logged in) and set your new password.

Workshops & Field Trips

How do I sign up for workshops?

You should sign up for 1 workshops and 1 field trip.
It will be done at the moment of filling in the registration form by selecting one of each using the dropdown menus. More info can be found on the dedicated pages.

Can I change my workshop/ fieldtrip selection after registration?

Unfortunately no. Please consider well beforehand what workshops you would like to participate in.

*In cases of force majeure, please contact us by email to conference.europarc@europarc.org and we will do our best to help you.